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Sharing training handouts via events with attendance control

Product DevelopmentAcademy

After giving a training, I want to share a handout with the colleagues who attended. Since invitations are already sent via Oneteam events, it would be ideal to also share the follow-up (handouts) within the same event, keeping everything centralized in one place.

Current approach:

  • Training is created as an event

  • Participants are invited via the app

  • Handout is shared within the event

What works well:

  • Centralized communication (invite + content in one place)

  • Easy distribution of materials

  • Clear connection between training and content

Limitation:

  • Users who were invited but did not attend still have access to the event content

  • There is no way to distinguish between:

    • Attended

    • Not attended / not present

  • When using events as a presence/attendance list, you cannot adjust access after event is finished.

Desired outcome:

  • Ability to manage attendance within events (e.g. mark users as present/absent)

  • Option to:

    • Remove users after the event

    • Or restrict access to content (e.g. handouts) only to attendees

  • Clear distinction between invited vs actual participants

Posted by Sanne Lodders ·
2 comments

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Comments2

  • Sanne Lodders

    Team•

    May 13

    Additionally, if we add this, would be nice to add on Employee profile: attended events

    Use cases / value:

    • Learning & Development: Combining online learning with offline event attendance gives a complete picture of an employee's development activities

    • Customer community: Members can see each other's event participation, which builds trust, encourages connection, and highlights active community members

  • Planning en HR

    •

    May 13

    Feedback from prospect: As an admin, you want to be able to manually remove a registered participant from an event. For example, an employee has signed up for a training, but then calls in sick. The admin wants to be able to remove this person from the attendee list themselves, without requiring the employee to unregister on their own.